My Trip Zone

Trip planning has changed for good.

You’re not just running a school trip. You’re juggling logistics, documents, risk assessments, parents and 101 other details.

That’s where My Trip Zone comes in.

From passenger lists to dietary requirements – everything’s in one place.

No more digging around in your inbox. No more switching between multiple spreadsheets.

Just one secure, easy-to-use portal designed to make your life easier.

Because when everything’s handled, you can focus on what really matters – the trip itself.

Less Admin. More Adventure.

Key Features

Digital forms

Share one secure link to collect all required data directly from parents.

Passport scanning capability

So you can trust details are accurate, with expiry dates and visa reminders flagged directly to parents.

Passenger management and waiting list tools

Easily manage passenger changes without the chaos of spreadsheets.

Personalised 
to-do list

Tasks update automatically with clear deadlines.

Benefits

My Trip Zone is a customer portal with a difference. It’s been designed (with the help of real teachers) to remove one of the biggest admin burdens in planning a school trip, by shifting manual data collection and entry into a secure online portal.

You send out one secure link, and parents provide the data you need. It even scans passports, so you can have more confidence that those important details are correct. This saves you time and stress (and avoids costly last-minute name changes).

You can then manage your passenger list directly in the portal (especially important if you have any last-minute passenger changes). And your personalised to-do list will keep you organised, as you’ll know exactly what needs doing and when.

It also enhances safeguarding, as all information is securely stored and easily accessible when you need it.

With My Trip Zone, you stay in control (without carrying the weight of every small mistake).

“This has definitely made it easier to collect passport information and will make it easier to collect the dietary requirements and allergy information. It puts the responsibility back onto the parents, rather than feeling like it is on staff.”

Teacher testimonial

“The automatic link for the parents to enter the passport details has made it much easier than receiving individual emails. It has also prompted some parents to update passports – so takes the hassle of this away from teachers.”

Teacher testimonial

Ready to start planning your school trip with My Trip Zone?

Just ask your Tour Coordinator for your login details 
(if you don’t have them already).
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