Itinerary Coordinator - Sports Tours

Established nearly 40 years ago, Halsbury Travel is a market leader within the school travel industry and specialises in international tours for schools and groups to destinations across Europe and worldwide. Our mission is to make organising school trips easier, so that more young people benefit from these unforgettable, inspiring educational experiences.

Job Description

If you’re passionate about travel and giving young people opportunities that will inspire and further their learning, we want to hear from you.

The successful candidate will be a key member of the sports tours team responsible for travel arrangements and itinerary fulfilment for our sports tours. 

Responsibilities

  • You'll be the main point of contact for group leaders, guiding them from booking through to departure. 
  • You'll create detailed itineraries, calculate timings and arrange visits and meals. 
  • You'll liaise with accommodation centres to manage rooming, meals and special requirements. 
  • You'll handle airline and accommodation updates (e.g. name changes, dietary needs, passenger lists, etc.). 
  • You'll respond promptly to questions and ensure a smooth planning process. 
  • You'll participate in the out-of-hours rota during busy travel periods (additional pay applies). 
  • You'll support with general enquiries and booking admin when needed. 
  • Any other reasonable business tasks. 

Required skills/knowledge

  • You'll have proven experience in sports travel and/or group travel coordination (this is essential). 
  • You'll have excellent organisational and administrative skills. 
  • You'll have the ability to juggle priorities and stay calm under pressure. 
  • You'll have confidence and professionalism in dealing with group leaders, suppliers and colleagues. 
  • You'll have a proactive, can-do attitude and a collaborative approach. 
  • You'll have strong written and spoken English (GCSE grade C or above - or equivalent). 
  • It would be beneficial if you also have specific experience in school travel or with educational groups. 
  • And it would be beneficial if you have knowledge of key European destinations. 
  • And language skills in French, German, Italian or Spanish is not essential but would be highly beneficial. 

In return, we offer:

  • Flexible working options - office, remote or hybrid. 
  • 25 days holiday rising to 30 with length of service. 
  • Option to buy up to an additional 10 days of holiday. 
  • Enhanced maternity and paternity pay. 
  • Free electric car charging. 
  • Free healthcare insurance. 
  • Life insurance 
  • Salary sacrifice pension. 
  • Salary sacrifice bike scheme. 
  • Salary sacrifice shop scheme (Ikea and Currys). 
  • Fresh fruit delivered weekly. 
  • Free breakfast (cereals/toast etc. 

Itinerary Coordinator - Sports Tours

Application deadline: 30/07/2025

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