Halsbury Travel

Promote Your Trip


Advertising and promotion is a really important stage of planning a successful school trip. We are aware that it needs to be done in such a way that it appeals to both students and parents, so we have developed a variety of promotional materials, which are specifically designed to help Group Leaders with this.

Sample letters

Initially, students will need their parents’ permission to confirm attendance on a school trip. We have written a downloadable sample letter which schools can use to request permission from parents:

Sample letter seeking parental agreement.

Please also feel free to download our sample form for tracking payments:

Tracking payments

Parents' Evenings

We find that one of the most successful ways to promote a school trip to parents is to invite them to an evening at the school where they can find out exactly what the trip entails. Below we have created an example presentation which can be adapted and used to present your trip during such an evening. You can include information about healthy and safety, suggested itineraries and pictures of the accommodation you have chosen. You can find text and images to use in the destination guide attached to your quote.  If you would like any other images, please feel free to contact us and we’ll be happy to provide them for you.


Download power point presentation


Posters for the Classroom

A great way to create a buzz among the students about your trip is to place posters around the school: in tutor rooms; hallways; the canteen and in classrooms. Please feel free to download and use any of the posters below: