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Promote Your Trip


So, you have approval to run your trip. Now you’ll need to get a certain number of students to sign up, in order for it to go ahead. The best way to do this is to advertise as early as possible and create a bit of a buzz about it!

What you need to do:

Announce the trip

First thing’s first, you need to make the relevant people aware of your trip. 

Do this as soon as possible – not only will it lengthen your timetable and allow you to relax a little bit, it will also give parents time to save up, or pay in instalments, making the trip more affordable for more students. 

You could make an announcement in class, hold an assembly, or even hold a meeting for relevant students. Don’t forget to speak to your IT department about advertising the trip on your school’s website too.

And you’ll need to get parents on board!


Create a bit of a buzz

Get the school community, and especially the students, talking about your trip!

Put up some eye-catching posters around the school!

Make sure you place them in high traffic areas to get the maximum exposure for your trip. 

Promote the trip on your school’s social media accounts

We’ve created some images for you to share via your school/department’s social media! (Please contact your Tour Specialist for more information.)Many teachers also set up a social media page specifically for the trip where you can post reminders and updates on the trip.


Show them a video of the destination they’ll be travelling to

We’ve created a number of videos, showing real Halsbury school trips; there may even be a video for your specific destination! Check out our YouTube channel, or contact your Tour Specialist for more information.


Remember the fun!

When speaking to the students about the trip, remember that while you, parents, SLT and governors will all be very focused on the educational aspects of the trip, the students most likely won’t be. 

So remember to not only tell them about everything they will learn, but also about how much fun they could have. If you already know some of the activities you’ll be taking part in, you could talk to them a bit about that. 

And let them know that this is their chance to take another step towards independence, by taking responsibility for themselves on the trip. Of course, it’s probably a good idea to add a caveat concerning your expectation of their behaviour on the trip!

Struggled to get the numbers in the past? Try these tricks:

  • Be strict with the number of students that can join the trip – although our natural instinct is to want to be inclusive, by making it a little more exclusive, you’ll soon find more students wanting to go!
  • Why not team up with another department to make the trip cross-curricular? Please contact your Tour Specialist for more information on what other subjects your chosen destination works well for!
  • If you’ve run this trip previously, show students and their parents pictures from those previous trips – seeing what they can look forward to will help to generate enthusiasm for the trip among your students. 
  • Similarly, ask students that have been on the trip previously to come to your parents’ evening, or come into class, to explain what they did and how much fun they had!

We hope you’ve found this guide helpful. Let us know what other useful guides you’d like to see by joining us on Facebook or Twitter.



The Halsbury Difference

School trips by teachers for teachers

School trips designed by teachers for teachers

Founded by teachers in 1986 and with several former teachers in our team, we understand the pressures on you as Group Leader and work hard to relieve them.

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Trips tailored to your curriculum and learning objectives

We’ll design your trip around your specific learning objectives and curriculum, to ensure it meets your particular requirements.

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Earn loyalty points from your very first trip which can be used towards a trip discount or free gift for your school.