Hi, I’m Emma Gray da Silva and I’m one of Halsbury’s experienced Tour Advisers.
I’ve been arranging school trips for 13 years. Here are my top tips for your school trip:
Make sure you have plenty of time to get quotes together, get permission to run the trip and advertise to the students. It’s also good to plan in advance so that we can make sure the visits and accommodation space you want are available.
We are specialists in arranging school trips, so please don’t be afraid to ask questions, no matter how silly they may seem. We want you to feel confident and in control of your trip.
One of the main obstacles to getting school trips off the ground is getting enough students signed up. The best way to do this is to create a buzz around your trip - speak to your students in assemblies, put posters around school and send out letters. We are able to provide free materials for this - just ask!
Don’t be afraid to ask for something different
We know that no two trips are the same, which is why all of our tours are tailor made to your specific requirements. If you have a preferred hotel in mind, or want to include a visit that you haven’t seen on our website, please just ask and we will do our best to secure them for you.
Make sure you get all the information you need
When seeking permission to run your trip, make sure you have all of the info you need from the tour operator, to give you the best chance of getting the trip approved.
Make sure you know exactly what’s included in the cost – are evening meals and packed lunches included or will it just be breakfast? Are visits/excursions included? If so, is there anything that needs to be paid for on arrival (such as the Eiffel Tower which cannot be pre-booked).
Please bear in mind that the accommodation stated on your quotation may just be an example. We don’t usually hold accommodation until you have permission and are ready to send out letters. If the accommodation is make or break, let us know beforehand and we will request it for you to make sure it’s available for your travel dates.
A quick phone call to discuss the options is really worthwhile
Try and speak on the phone if possible. As all our tours are tailor made, we need to know as much as possible about your main priorities for the tour and what has or hasn’t worked for you in the past. We know that as teachers you are busy but taking 10 minutes out to speak on the phone can really be beneficial as we can get a better idea of what you need and what’s important to you in just a few minutes, rather than sending lots of emails back and forth - it can save time in the long run!
Tell us what you thought
We read and act on all feedback and it’s really useful to us and other group leaders like you, to know what does and doesn’t work on a trip.
Need some more advice on making your school trip a success? Please don’t hesitate to contact us.