Organising a trip

Organising a school trip or group tour with us is easy and we promise to support you all the way.

We realise you might have a lot of questions and worries and hope you will find this group leader section helpful. You are always welcome to contact us.

• Ensure the tour operator is suitable for school trips and ensure they are fully bonded for a coach or air trip.
• Find a destination suitable for your interests and aims. Remember we can tailor the trip to your ideas.
• Contact us for any further information you would like to know.
• Seek approval from your Headteacher

• Check availability of accommodation/crossings/coaches with Halsbury
• Promote trip in your school - Download posters here.
• Seek agreement from parents. You can adapt our sample letter.
• Collect deposits from students. You can use our tracking payment card.
• Contact Halsbury if passenger numbers are significantly lower or higher than expected.

• Make sure to read our booking conditions. (Your contract will be concluded in English)
• Download and fill-in booking form and send it to Halsbury with deposits. Download and fill in passenger lists.
• Receive acknowledgment pack containing invoice, insurance documents (if appropriate) and fax back forms.

• Contact will be made by your itinerary planner at Halsbury
• Arrangements will be made in consultation with you to finalise details of your trip receive our final pack detailing all useful info for your trip.
• Enjoy your trip!

• Advice on travelling abroad: www.fco.gov.uk/knowbeforeyougo.
• Information on health requirements/vaccinations: www.doh.gov.uk. For E111 EHIC application click here.
• Information on passports: www.ukpa.gov.uk (for group passports download click here)
• General travel information: www.wtgonline.com
• School travel information: www.schoolzone.co.uk
• More links regarding health and safety issues available here.