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Halsbury Travel

Organising a trip

Organising a school trip or group tour with us is easy and we promise to support you all the way.

We realise you might have a lot of questions and worries and hope you will find this group leader section helpful. You are always welcome to contact us.


Step one
  • Ensure the tour operator is suitable for school trips and ensure they are fully bonded for a coach or air trip.
  • Find a destination suitable for your interests and aims. Remember we can tailor the trip to your ideas.
  • Contact us for any further information you would like to know.
  • Seek approval from your Headteacher

Step two
  • Check availability of accommodation/crossings/coaches with Halsbury
  • Promote trip in your school - Download posters here.
  • Seek agreement from parents. You can adapt our sample letter.
  • Collect deposits from students. You can use our tracking payment card.
  • Contact Halsbury if passenger numbers are significantly lower or higher than expected.

Step three
  • Make sure to read our booking conditions. (Your contract will be concluded in English)
  • Download and fill-in booking form and send it to Halsbury with deposits. Download and fill in passenger lists.
  • Receive acknowledgment pack containing invoice, insurance documents (if appropriate) and fax back forms.

Step four
  • Contact will be made by your itinerary planner at Halsbury
  • Arrangements will be made in consultation with you to finalise details of your trip receive our final pack detailing all useful info for your trip.
  • Enjoy your trip!

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